This policy outlines the State of Enrollment for Richmindale College Students. This policy requires oversight by persons academically qualified to make necessary judgements.

This policy applies to all Richmindale students.

Academic records are maintained for perpetuity.

Richmindale College strictly observes the Family Educational Rights and Privacy Act (FERPA) – a federal law, which protects the privacy of student education records, establishes the right of students to inspect and review their education records, and provides guidelines for the correction of inaccurate and misleading information.

Examples of education records include, but are not limited to: Transcripts, Degree Audit Reports, Schedules of Classes, Class Rolls, Academic History Reports, Grade Rolls, etc. The following items are NOT education records, as defined by FERPA: Sole possession records (records kept in the sole possession of the maker, used as a personal memory aid and not revealed to others), law enforcement records, employment records, medical records, post-attendance records, psychological or mental health records.

As allowed by FERPA, disclosure of student records without consent is acceptable when disclosure is made to school officials of this school or other schools where the student seeks enrollment. Such officials must have legitimate educational interest – which is a need to review education records to fulfill professional responsibility.

Also as allowed by FERPA, Directory information may be disclosed without consent UNLESS the student has invoked his/her FERPA right to limit disclosure of that information. Directory information includes name, address, email address, telephone number, previous educational institutions attended, major and concentration, degrees and awards, dates of attendance, participation in school activities and sports, weight, and height.

Students who wish to inspect their education record can do so from the Richmindale Information Management System online on RIMS > Dashboard > Profile, or copy and paste the link www.richmindale.com/rims/accounts/profile in a web browser.

As required by FERPA, students can limit disclosure of personally identifiable information contained in their education records or in the school directory. To invoke their FERPA rights to limit disclosure, students should appropriately set their FERPA account settings online on RIMS > Dashboard > Profile > FERPA, or copy and paste the link www.richmindale.com/rims/accounts/profile/perfa in a browser. Use the FERPA limit disclosure checkbox to set up record disclosure.

Students who feel that Richmindale College has failed to comply with the requirements of FERPA have the right to file a complaint with the U.S. Department of Education.